Billing Administrator II - Government

Req ID #:  108992

Wilmington, MA, US, 01887

For 70 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.

Job Summary

Responsible for assisting with customer invoice processing and performing government billing administrative duties.


•    Perform order entry for contracts and modifications into SAP and validate against internal contract brief or client contract
•    Read, analyze, and interpret contracts and related documents and apply information to invoicing and reporting practices.
•    Maintain contract specific rate decks, to include T&M, Cost Reimbursement, or Fixed Price billing milestones
•    Review and organize non-labor vendor expenses and validate against project charges to ensure accurate client invoices. (e.g. No PO check requests, purchase orders, and expense reports); coordinate with program control and operations as needed.
•    Verify accuracy of billing codes and make corrections as appropriate prior to processing by coordinating goods receipts adjustments with operations, accounts payable, etc.
•    Prepare journal entries as required
•    Maintain a billing work file to validate SAP invoices calculations and support month end revenue accruals
•    Prepare and distribute a variety of reports as requested.
•    Prepare copy, file, and email monthly customer invoices and related reports.
•    Update Billing Log monthly, confirm client received invoice and use SAP to confirm payment was received by the company
•    Provide positive and productive customer support to internal and external customers and respond to requests in a timely and professional manner. 
•    Perform all other related duties as assigned.

Job Qualifications

•    Education:  Associate's degree (A.A./A.S.) or equivalent in Accounting, Finance or related discipline. 
•    Experience:  2-4 years related experience in finance, accounting or related discipline.  Prior experience with government contract invoicing or cost based invoicing required. 
•    An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
•    Certification/Licensure:  None
•    Other:  Excellent spreadsheet skills required, time management skills, and detailed oriented.  Proficiency working with SAP and Dassian is a plus, Microsoft Word and Outlook required knowledge of MS Power BI a plus.  Ability to work independently and as part of a team. Strong analytical and organizational skills.  Must be able to multitask, prioritize work load and meet strict deadlines. 


•    Regularly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
•    Must occasionally move about inside the office to access file cabinets, office machinery, etc.
•    Regularly provides information to and receives information from/through various technologies, media, sources and contacts. Must be able to accurately exchange accurate information in these situations.


Collaborate -We collaborate when we partner with each other and promote teamwork, when we communicate clearly and effectively across the hall or around the globe, and when we welcome all forms of diversity and encourage inclusiveness.
Own - We act like owners when we hold ourselves accountable for our actions, when we respond to internal and external client needs with speed and accuracy, when we set and achieve meaningful goals, and when we strive towards continuous improvement.
Lead - We lead when we advocate our purpose and model our values, when we deliver innovation, when we embrace change, and when we appreciate and celebrate the great work of others.
Care - We show we care when we respect each other, our animals and the communities where we work and live, when we create a positive healthy workplace, when we are mindful of our compliance standards, and when we choose to do the right thing.

About Corporate Functions 
The Corporate Functions provide operational support across Charles River in areas such as Human Resources, Finance, IT, Legal, Sales, Quality Assurance, Marketing, and Corporate Development. They partner with their colleagues across the company to develop and drive strategies and to set global standards. The functions are essential to providing a bridge between strategic vision and operational readiness, to ensure ongoing functional innovation and capability improvement.


About Charles River
Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.


With over 17,000 employees within 90 facilities in 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world. And in 2019, revenue increased to $2.62 billion.


At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly supported the development of ~85% of the drugs approved by the FDA in 2019.


Equal Employment Opportunity

Charles River Laboratories is an Equal Opportunity Employer - M/F/Disabled/Vet.


If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications.


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