Administrative Assistant, Analytical Chemistry, Bioanalytical and Immunology Department

Req ID #:  100574

Laval, Quebec, CA, H7V 4B3 Laval, Quebec, CA, H7V 1B7

For 70 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.


IMPORTANT:   In order to be considered for this position, a resume/CV must be uploaded and submitted during the application process.  Please make sure work history and education are added correctly.   


Job Summary


We are seeking for an Administrative support within the scientific divisions for our site located in Laval.


The following are Responsibilities:


Administrative tasks (filing and copying) for all scientific divisions;
•    Obtain signatures for various documents (study plans, amendments, etc.) from the signatories (SD, QA, Management, etc.);
•    Scan, distribute and file electronic draft/final study plans, study plan amendments, memos, study schedules, training records, job descriptions, CV, etc.;
•    Responsible to ensure that all original study plan/amendment, method procedures and related documents are transferred to the appropriate individual for filing;
•    Manage DocuSign for study plans, amendments and other appropriate documents requiring DocuSign; 
•    Management of main file and Sponsor correspondence;
•    Work in collaboration with all levels of staff within the scientific divisions and interacts with other departments as necessary;
•    Prompt Scientists of upcoming draft and final report shipment dates;
•    Prepare non-study related shipment requests;
•    Coordinate logistics for client, vendor site visits and departmental meetings, including conference rooms, room accommodations, ground transportation, catering and meal orders with supplier;
•    Place orders for office related supplies;
•    Perform all other related duties as assigned.

Job Qualifications


The following are minimum qualifications:


•    Secretarial Diploma or equivalent; 
•    A minimum of 3 years of relevant experience; 
•    Fluently bilingual, oral and written; 
•    Strong organizational, interpersonal and communication skills; 
•    Strong problem-solving skills;
•    Detail oriented and meticulous;
•    Strong customer service orientation; 
•    Ability to work independently under time constraints and adapt to change;
•    Efficient time management; 
•    Ability to work in a team environment; 
•    Ability to work without supervision; 
•    Aptitude to learn new software; 
•    Strong practical knowledge of relevant Microsoft Office applications. 



IMPORTANT: A resume is required to be considered for this position. If you have not uploaded your resume in your candidate profile, please return to upload field and attach your resume/CV. 

About Safety Assessment
Charles River is committed to helping our partners expedite their preclinical drug development with exceptional safety assessment services, state-of-the-art facilities and expert regulatory guidance. From individual specialty toxicology and IND enabling studies to tailored packages and total laboratory support, our deeply experienced team can design and execute programs that anticipate challenges and avoid roadblocks for a smooth, efficient journey to market.  Each year approximately 120 investigational new drug (IND) programs are conducted in our Safety Assessment facilities. 

About Charles River
Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.

With over 17,000 employees within 90 facilities in 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world. And in 2019, revenue increased to $2.62 billion.

At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly supported the development of ~85% of the drugs approved by the FDA in 2019.


Equal Employment Opportunity
Charles River Laboratories is an Equal Opportunity Employer - M/F/Disabled/Vet.

If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications.

For more information, please visit

Job Segment: Secretary, Toxicology, Analytics, Biotech, Administrative Assistant, Administrative, Management, Science