Global Invoicing Supervisor

Req ID #:  71216
Location: 

Wilmington, MA, US, 01887

For 70 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.

Job Summary

We are seeking a Global Invoicing Supervisor for our Corporate Finance site located in Wilmington MA. The individual will be responsible for the supervision, training, and guidance of the invoicing staff as well as the execution of invoicing for various sites. Lead the invoicing staff to provide high quality support to the various businesses within Charles River while promoting a professional environment and building a department reputation for efficiency, accuracy, and excellent service.

The following are responsibilities related to the Global Invoicing Supervisor:

  • Supervise invoicing of all SAP-enabled legal entities, globally.
  • Execute invoicing & invoice distribution for assigned sites.
  • Provide excellent customer service to businesses by conducting invoicing, responding to questions, troubleshooting, and problem-solving all in a timely & professional manner.
  • Maintain special invoicing instructions spreadsheet for staff.
  • Execute & maintain necessary Order-to-Cash SOX control reports according to due dates.
  • Identify, address, and release invoices which fail to post to accounting.
  • Run reports and other ad hoc tasks as required by management.
  • Leverage administrative assistants to order printer paper, envelopes, printer cartridges, and other invoicing office supplies as necessary.
  • Determine assignments for direct reports based on the individual’s skillset and strengths while considering the unique requirements each business has.
  • Address questions & concerns of invoicing staff and escalate matters to Financial Systems Supervisor where necessary.
  • Provide regular coaching & counseling.
  • Monitor performance and conduct performance reviews of direct reports.
  • Recommend personnel actions, including hiring, promotions, and raises. Partner with Human Resources and management to assist in the handling of disciplinary issues.
  • Identify training & development needs of direct reports.  Assist in the development, implementation, and delivery of departmental training programs. 
  • Review and approve digital timesheets. Coordinate vacation/time-off schedules.
  • Ensure optimum performance of group function. Recommend & implement techniques to improve productivity and increase efficiencies.
  • Perform all other related duties as assigned.

The following are minimum qualifications related to the Global Invoicing Supervisor position:

  • Education:  Bachelor’s degree (B.A./B.S.) or equivalent in a related discipline.
  • Experience:  Minimum 4 to 6 years related experience required.  Prior experience in a contract research/pharmaceutical setting preferred.
  • An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
  • Other:
    • Knowledge of SAP is preferred.
    • Highly skilled with computers & technology.
    • High level of proficiency in standard office applications (word processing, spreadsheets, databases, etc.)
    • Highly professional & customer service oriented with excellent interpersonal & communication skills.

About Corporate Functions 

The Corporate Functions provide operational support across Charles River in areas such as Human Resources, Finance, IT, Legal, Sales, Quality Assurance, Marketing, and Corporate Development. They partner with their colleagues across the company to develop and drive strategies and to set global standards. The functions are essential to providing a bridge between strategic vision and operational readiness, to ensure ongoing functional innovation and capability improvement.

 

About Charles River
Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.

 

With over 17,000 employees within 80 facilities in 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world. And in 2019, revenue increased to $2.62.

 

At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly supported the development of ~85% of the drugs approved by the FDA in 2019.

 

Equal Employment Opportunity 

 

Charles River Laboratories is an Equal Opportunity Employer - M/F/Disabled/Vet