Corporate Payroll Administrator

Req ID #:  83953

Wilmington, MA, US, 01887

For 70 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.

Job Summary

We are seeking a Corporate Payroll Administrator for our Corporate site located in Wilmington MA.

The Payroll Administrator will be responsible for administering the company-wide North America payroll function.  Ensure timely and accurate processing of payroll.


The following are responsibilities related to the Corporate Payroll Administrator:

•    Process, reconcile and audit bi-weekly payroll for US and/or Canada employees. 
•    Ensure accurate calculation of wages, tax withholdings and company deductions, including pension payments to former employees.
•    Work closely with Senior Payroll Manager and Supervisor to ensure that policies and procedures are adhered to. 
•    Set up and maintain a variety of payroll records, ledgers and files.
•    Ensure all pertinent information has been entered into the payroll system for accurate annual tax reporting – to include correct states and locals for lived in and worked in. 
•    Applying for and setting up new SIT and SUI or local tax ID’s
•    Perform gross-to-net payroll calculation and running the time file process from SAP.
•    Prepare and run Kronos and ADP TimeSaver time file process for import into SAP
•    Generate special “off-cycle” payroll runs for bonus and stock options.
•    Ability to understand and process previous quarter payrolls to correct tax profile issues at the employee level
•    Ability to understand, research and resolve W2 issues, to include processing W2c forms
•    Serve as key employee contact to resolve payroll issues 
•    Responsible for providing proper SOX compliance documentation to Payroll Management for internal and external auditors.
•    Assist in ensuring payroll practices remain compliant with all federal, state and local regulations.
•    Ability to understand complex tax setups related to benefit plans.
•    Balance taxable benefits as necessary
•    Prepare a variety of ad-hoc reports as requested
•    Perform all other related duties as assigned.

The following are minimum qualifications related to the Corporate Payroll Administrator position:

•    Education:  Associate’s degree or equivalent in Accounting or related discipline.
•    Experience:  Four to six years directly related, multi-state payroll experience.
•    Other:  Must be detail-oriented with strong organizational and problem-solving skills, and the ability to prioritize. Must have a high level of proficiency in auditing, reconciliation and controls, and good interpersonal, oral and written communication skills. Must be able to maintain the confidentially of employee payroll data. Must be able to work closely and effectively with a diverse employee population. Proficiency in Microsoft Office Suite (to include Excel, Outlook, Word and Access)  required.  Experience utilizing SAP, ADP software (PCPW, Pay Specialist and WorkForce Now) and talentHub preferred.  Experience processing Canadian payroll preferred.

About Corporate Functions 

The Corporate Functions provide operational support across Charles River in areas such as Human Resources, Finance, IT, Legal, Sales, Quality Assurance, Marketing, and Corporate Development. They partner with their colleagues across the company to develop and drive strategies and to set global standards. The functions are essential to providing a bridge between strategic vision and operational readiness, to ensure ongoing functional innovation and capability improvement.


About Charles River
Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.


With over 17,000 employees within 80 facilities in 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world. And in 2019, revenue increased to $2.62.


At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly supported the development of ~85% of the drugs approved by the FDA in 2019.


Equal Employment Opportunity 


Charles River Laboratories is an Equal Opportunity Employer - M/F/Disabled/Vet




Nearest Major Market: Boston

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