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Corporate Payroll Administrator

Req ID #:  41772

Wilmington, MA, US, 01887

For 70 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.

Job Summary

We are seeking a Corporate Payroll Administrator to join our Corporate Payroll team located in Wilmington, MA. 


The Corporate Payroll Administrator is responsible for administering the company-wide North America payroll function and ensuring timely and accurate processing of payroll.

  • Process, reconcile and audit bi-weekly payroll for US and/or Canada employees.
  • Ensure accurate calculation of wages, tax withholdings and company deductions, including pension payments to former employees.
  • Work closely with Senior Payroll Manager and Supervisor to ensure that policies and procedures are adhered to.
  • Run exception reports for audit purposes
  • Set up and maintain a variety of payroll records, ledgers and files.
  • Ensure all pertinent information has been entered into the payroll system for accurate annual tax reporting.
  • Applying for and setting up new SIT and SUI or local tax ID’s
  • Perform gross-to-net payroll calculation and the release and distribution of payroll checks.
  • Generate special “off-cycle” payroll runs for bonus and stock options.
  • Serve as key employee contact to resolve issues regarding pay, including direct deposit problems and incorrect paycheck amounts.
  • Responsible for providing proper SOX compliance documentation to Payroll Management for internal and external auditors.
  • Assist in ensuring payroll practices remain compliant with all federal, state and local regulations.
  • Set up and ensure processing of all employee garnishment, tax levies and child support orders.
  • Produce Records of Employment as necessary.
  • Balance taxable benefits as necessary
  • Prepare a variety of ad-hoc reports as requested
  • Perform all other related duties as assigned.


The following are minimum requirements for the Corporate Payroll Administrator position. 

  • Education:  Associate’s degree (A.A. /A.S.) or equivalent in Accounting or related discipline.
  • Experience:  Four to six years directly related, multi-state payroll experience.
  • Other:  Must be detail-oriented with strong organizational and problem-solving skills, and have the ability to prioritize. Must have a high level of proficiency in auditing, reconciliation and controls, and good interpersonal, oral and written communication skills. Must be able to maintain the confidentially of employee payroll data. Must be able to work closely and effectively with a diverse employee population. Proficiency in Microsoft Office Suite (to include Excel, Outlook, Word and Access)  required.  Experience utilizing SAP, ADP software (PCPW, Pay Specialist and Streamline) and PeopleSoft preferred.  Experience processing Canadian payroll preferred.

About Corporate Functions

The Corporate Functions provide operational support across Charles River in areas such as Human Resources, Finance, IT, Legal, Sales, Quality Assurance, Marketing, and Corporate Development. They partner with their colleagues across the company to develop and drive strategies and to set global standards. The functions are essential to providing a bridge between strategic vision and operational readiness, to ensure ongoing functional innovation and capability improvement.


About Charles River

Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.


With over 13,000 employees within 80 facilities in 23 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges.  Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world.


At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly supported the development of 80% of the drugs approved by the FDA in 2017.


For more information, please visit


Equal Employment Opportunity
Charles River Laboratories, Inc. is an Equal Opportunity Employer M/F/Disabled/Vet

Nearest Major Market: Boston

Job Segment: Biotech, ERP, Pharmaceutical, Laboratory, Science, Technology, Research