Executive Admin

Req ID #:  101751

Northridge, CA, US, 91325

For over 40 years, HemaCare, a Charles River company, has worked to making a positive impact on the world by providing the highest quality cellular material and services to biotech and
pharmaceutical companies and research organizations that are performing innovative research and developing novel cell-based therapies.


We recognize that our success depends on the vision and passion of our employees; that is why we are devoted to making HemaCare a rewarding and valuable place to work. We believe in making a difference, and at HemaCare, you will make a difference every day.

Job Summary

The Executive Admin will be responsible for supporting the General Manager by developing, planning, overseeing, and documenting all aspects of various projects and see them through to completion. Provides analytical and specialized administrative support to relieve and assist executive, administrative, line, and staff managers of complex details and advanced administrative duties.  May handle special projects and execute research and data analysis tasks.  Analyzes problems, determines approach, compiles, analyze data, prepares reports, and recommendations.  Coordinates activities between departments and outside parties.  Contacts company employees at all organizational levels to gather information and prepare reports.  Work is generally of a critical or confidential nature.


•    Manage Outlook calendars and meeting request.
•    Transcribe meeting minutes, capture action items and maintain the deliverable tracker.
•    Process expense reporting and track budget details.
•    Coordinate business travel.
•    Works closely with staff and management to ensure that the scope and direction of each project is well planned, on budget and scheduled to meet business needs, as well as work with other departments for support.
•    Provides administrative support and guidance on project execution and completion.
•    Oversees all the activities of each member on the project team and ensures their tasks are completed on time and proactively addresses any setbacks in a timely manner.
•    Responsible for the flow of information to the team regarding the project.
•    Keeps accurate up to date records and meeting notes for the project.
•    Schedules regular meetings with project team members.
•    Plans, commences, executes, supervises, and rounds up assignments related to the project.
•    Provides regular updates to management regarding the project.
•    Will participate in conference calls with clients to help manage projects.
•    Responsible for basic knowledge and understanding of manufacturing of Bioresearch products and execution of Bioresearch services, following SOP’s.

Job Qualifications

•    Candidate must have a high school diploma or GED
•    3 or more years of relevant experience assisting Executive or Director level staff
•    Must have proficient use of Microsoft Office products, including Word, Excel, Outlook, and PowerPoint.
•    Must have experience recording of accurate, well-written and professional meeting minutes and tasks following such meetings.
•    Solid knowledge in management of email inbox and communications, organization of calendars, including coordination and scheduling of meetings.
•    Knowledgeable of the workflow in a production environment is preferred.

About HemaCare


HemaCare, a Charles River company, is a global leader and trusted brand in the customization of human-derived biological products and services for biomedical research, drug discovery, and cell and gene therapy development. HemaCare’s vertically integrated solutions support preclinical research, clinical studies from phases 1 to 3, and commercialization with high-quality RUO and GMP-compliant starting material and apheresis collections. 


In January 2020, HemaCare was acquired by Charles River Laboratories, an early-stage contract research organization (CRO). Combined with Charles River’s integrated, early-stage portfolio of discovery, safety assessment, and manufacturing support services, the acquisition creates a unique, comprehensive solution for researchers and cell therapy developers and manufacturers worldwide to help accelerate their critical programs from basic research and proof-of-concept to regulatory approval and commercialization. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs and enhances their productivity and effectiveness to increase speed to market. We work closely with our clients throughout the clinical process to maximize success and drive positive clinical outcomes. 


Together, with over 17,000 employees within 80 facilities in 23 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical and biotechnology companies, government agencies, and hospitals and academic institutions around the world. 


At HemaCare, we are passionate about our role in improving the quality of people’s lives. We have proudly supported the development of 100% of the current commercially available FDA-approved immunocellular therapies. Our mission is to provide a best-in-class portfolio of high quality, customizable human cellular material and services to support drug discovery, scientific research, and cell therapy. This resonates from our employees and impacts our customers because we know that every day is an opportunity to advance discoveries and make a difference in someone’s life. 


Equal Employment Opportunity
Charles River Laboratories is an Equal Opportunity Employer - M/F/Disabled/Vet.

If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to crrecruitment_US@crl.com. This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications.

For more information, please visit www.criver.com and  www.hemacare.com. 

Nearest Major Market: Los Angeles

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