Administrative Assistant

Req ID #:  204871

Montreal (Senneville), Quebec, CA, H9X 3R3

At Charles River, we are passionate about improving the quality of people’s lives. When you join our global family, you will help create healthier lives for millions of patients and their families. 

Charles River employees are innovative thinkers, who are dedicated to continuous learning and improvement. We will empower you with the resources you need to grow and develop in your career. 

As a Charles River employee, you will be part of an industry-leading, customer-focused company at the forefront of drug development. Your skills will play a key role in bringing life-saving therapies to market faster through simpler, quicker, and more digitalized processes. Whether you are in lab operations, finance, IT, sales, or another area, when you work at Charles River, you will be the difference every day for patients across the globe.

How will you have an impact?

We are passionate about improving the quality of people’s lives. When you join our global family, you will help make a real difference in the world every day.  


Why Charles River: 

We offer an excellent integration program for our new employees as well as opportunities for internal growth and career development. Our other perks include:

As of Day 1:
•    Competitive benefits we pay 90% of premiums (health and dental coverage).
•    Access to a savings and retirement program including an employer contribution. 
•    Vacation & Personal Day Policy.
•    Free telemedicine app for you and your family.


•    Free parking
Work Schedule 
•   Hybrid 

What will you work on?

To provide divisional support and coordination to SLT members and other key positions within Charles River Montreal ULC. Functions as an independent administrative/logistics support to the Senior Director of Toxicology and Toxicology scientific group.

•    Provide confidential administrative support to the Senior Director of Toxicology and Toxicology scientific group.
•    Manage the email Inbox priority, calendar (meeting request), agenda, conference rooms, etc. with judgment and accuracy.
•    Maintain divisional records, tracking and filling systems.
•    Provide project and task assistance/support to the group.
•    Coordinate and collaborate with involved departments to support tasks as described above and maintain 
      open communication between the Senior Director of Toxicology and Toxicology scientistic group, redirect 
      queries, emails and telephone calls as required.
•    Prioritize his/her workload to manage the concomitant organization. 
•    Maintain the tracking tool of the documents and responses to requests: required expertise/ability to. 
       complete training and use efficiently the following tools: DocuSign, Timesheets SAP, Office 365, Excel, Pivot tables, One Note, Word, PPT, Smartsheet, Outlook, Teams site to track information, etc.
•    Support for Concur management (trip and expenses report).
•    Prepare reports at a defined frequency from CRL internal systems: RPM, DEVIL, TRACE, CAPA, Quality dashboard, Front End, Apollo, weekend schedule, weekend report in Smartsheet, etc.
•    Perform all other related duties as assigned. 

Who are we looking for?

•    Education: High School 
•    Experience: 1 to 3 years of experience in a related field.
An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.

•    Prompt and effective verbal or written communication with internal clients on study-related items in a manner that generates confidence and builds trust. Proven experience of working within given timescales with excellent attention to detail and demonstrated organizational skills. Demonstrates ability to prioritize daily tasks. Demonstrates ability to use critical thinking to anticipate and resolve study-related issues. Basic familiarity with Microsoft Office Suite.


•    General office working conditions.
•    The noise level in the work environment is usually quiet.
•    While performing the duties of this job, the employee may be exposed to animal-related allergens.
•    Laboratory and Vivarium environment, as required.

About Safety Assessment
Charles River is committed to helping our partners expedite their preclinical drug development with exceptional safety assessment services, state-of-the-art facilities and expert regulatory guidance. From individual specialty toxicology and IND enabling studies to tailored packages and total laboratory support, our deeply experienced team can design and execute programs that anticipate challenges and avoid roadblocks for a smooth, efficient journey to market.  Each year approximately 120 investigational new drug (IND) programs are conducted in our Safety Assessment facilities.

About Charles River
Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.

With over 20,000 employees within 110 facilities in 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world.

At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly supported the development of 86% of the drugs approved by the FDA in 2021.


Equal Employment Opportunity

Charles River Laboratories is an Equal Opportunity Employer - M/F/Disabled/Vet.


If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications.


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