Human Resources Assistant

Req ID #:  150416

Frederick, MD, US, 21701 Frederick, MD, US, 21701

At Charles River, we are passionate about improving the quality of people’s lives. When you join our global family, you will help create healthier lives for millions of patients and their families. 


Charles River employees are innovative thinkers, who are dedicated to continuous learning and improvement. We will empower you with the resources you need to grow and develop in your career. 


As a Charles River employee, you will be part of an industry-leading, customer-focused company at the forefront of drug development. Your skills will play a key role in bringing life-saving therapies to market faster through simpler, quicker, and more digitalized processes. Whether you are in lab operations, finance, IT, sales, or another area, when you work at Charles River, you will be the difference every day for patients across the globe.


IMPORTANT:   In order to be considered for this position, a resume/CV must be uploaded and submitted during the application process.  Please make sure work history and education are added correctly.   


Job Summary

Provide administrative assistance in support of Human Resources functions. Responsible for establishing and maintaining talent acquisition, personnel, occupational health, and injury records for multiple operations and sites. Perform administrative tasks to support other Human Resources functions as needed. 

Primary Responsibilities:

  • Prepare and send offer letter packages to candidates upon request of the designated recruiter
  • Send invitations for candidates to submit information for background and social media checks and follow up to ensure results are complete and acceptable according to company and position standards.
  • Perform reference checks.
  • Coordinate and authorize new hire occupational health services including post-offer TB Tests and MMR Titer.
  • Notify HR Manager(s) of concerns/clearance and confirm start dates with candidates and hiring manager.
  • Perform E-Verify for all designated new hires. Label and file I-9s and EEO forms.
  • Create and maintain employee files; ensure proper filing of employee and other benefits-related documentation.
  • Complete government employment verification requests.
  • Generate, redact, format, and distribute reports of moderate complexity from the HRIS system.
  • Report Workers Compensation Incidents/Injuries to third party administrator, establish and maintain records for OSHA Compliance.
  • Prepare and e-mail Benefit Termination Notices to employees following receipt of resignation.
  • Prepare Service Award Special Payment Check Requests, obtain HRBP and Site Leader or designee for approval, and submit to Payroll monthly.
  • May participate in Global Community Ambassador meetings and activities.
  • May assist with On Boarding New Talent.
  • Perform all other related duties as assigned.

Job Qualifications

  • Education:  Associate’s degree (A.A. /A.S.) or equivalent in related field. 
  • Experience:  Two to four years related experience in Human Resources; or High School diploma with 3-4 years related experience in Human Resources.


An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.

  • Other:  Proficient in computer software such as Microsoft Word, Excel, Outlook and PowerPoint. Proficiency with Success Factors or other HRIS Database software preferred. Demonstrated ability to handle and maintain confidential materials/information. Must be extremely detail oriented, able to handle multiple tasks and meet deadlines. Must be a team player.



IMPORTANT: A resume is required to be considered for this position. If you have not uploaded your resume in your candidate profile, please return to upload field and attach your resume/CV. 

About Corporate Functions
The Corporate Functions provide operational support across Charles River in areas such as Human Resources, Finance, IT, Legal, Sales, Quality Assurance, Marketing, and Corporate Development. They partner with their colleagues across the company to develop and drive strategies and to set global standards. The functions are essential to providing a bridge between strategic vision and operational readiness, to ensure ongoing functional innovation and capability improvement.  

About Charles River
Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.

With over 17,000 employees within 90 facilities in 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world. And in 2019, revenue increased to $2.62 billion.

At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly supported the development of ~85% of the drugs approved by the FDA in 2019.

Equal Employment Opportunity
Charles River Laboratories is an Equal Opportunity Employer - M/F/Disabled/Vet.

If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications.

For more information, please visit

Nearest Major Market: Washington DC

Job Segment: Biotech, HR, Pharmaceutical, Lab Assistant, Science, Human Resources, Research