Administrative Support Specialist III

Req ID #:  42081

Bethesda, MD, US

For 70 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.

Job Summary

We are seeking a Administrative Support Specialist 3 for our Insourcing Solutions site located Bethesda, MD.


The following are responsibilities related to the Administrative Support Specialist 3:


Responsible for all aspects of Personnel Packages, including creating packages for new personnel, maintaining renewals, and terminations as well as meeting with new laboratory staff to ensure their welcome packages are complete and that the individuals are informed of and in compliance with all policies and procedures.


Word processing/typing of correspondence and manuscripts for PI(s). Perform data entry to include: Creating, updating, and maintaining spreadsheets and other databases utilizing MSWord, Excel, and other programs specific to the support of the client’s operation which may include FAES insurance, FPS, NED System, ACH Banking, and OMS physicals. Administrative responsibilities including surplus property management in NBS system.


Create and/or review travel authorizations and travel vouchers for Domestic, Foreign, and Sponsored travel in the Concur Travel System. Prepare Clearance forms. Assist with office communications:  receives and answer e-mail and telephone calls – takes complete messages.  Based upon urgency of message either takes message or refers communications / caller to appropriate contact. Arranges conference calls as needed. General Clerical support including Filing, Sorting and distributing mail, Receiving and signing for incoming packages, Sending and Receiving Faxes, arrange conference calls, Prepare Shipping for International and Domestic priority packages.


The following are minimum qualifications related to the ASS 3 position:

EducationHigh school diploma or general education degree (GED).                                                                                                                                                                   

Experience: A minimum of two years’ experience working in an office environment required.  Experience working in a medical environment or with scientific staff very helpful.


About Insourcing Solutions
Charles River Insourcing Solutions℠ can streamline research by delivering operational and cost efficiencies through the strategic insourcing of GMP, GLP and non-GLP research services from discovery through safety assessment. Insourcing Solutions℠ provides you with the ability to maintain control of your facility and expertise while leveraging available space.


About Charles River
Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.


With over 13,000 employees within 80 facilities in 23 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges.  Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world.


At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly supported the development of 80% of the drugs approved by the FDA in 2017.


For more information, please visit


Equal Employment Opportunity
Charles River Laboratories, Inc. is an Equal Opportunity Employer M/F/Disabled/Vet

Nearest Major Market: Washington DC

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