Project Coordination - Supervisor

Req ID #:  105096

Ashland, OH, US, 44805

For 70 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.

Job Summary

Responsible for oversight of daily operational activities and supervision of assigned employees. Responsible for ensuring that suggested selling prices (SSP) and critical milestone dates, as prepared by Project Coordinators, are consistent with site strategies.  Monitor labor hours, costs, and operational performance against budget.  Work with Operations to determine efficiencies at the site and across the organization.

Essential Duties and Responsibilities

•    Work with General Manager, Site Director, and other senior management staff to develop suggested selling prices (SSP) strategies.  Provide guidance to personnel as necessary; review and approve suggested selling prices for proposals and study changes.
•    Manage and schedule departmental resources (workflow) for responsiveness to client needs and effective use of business processes.
•    Responsible for coordination of complex studies and studies at other sites from award notification to archival and closure of study in SAP.  
•    Coordinate with operations, supporting labs, vendors, subcontractors, and consultants to ensure proper costing, coordination, and execution of study logistics.  
•    Prepare, coordinate and recommend critical milestones dates for execution of the study.  Update and maintain all dates/units in SAP Project based on final proposals, protocols, and amendments.
•    Coordinate, update, and maintain all change order activity based on protocol revisions and amendments.
•    Communicate changes per sponsor requests to affected departments. Coordinate with testing facility management to ensure that the required resources are available per the proposed study design changes. 
•    Verify with Client Services that additional costs have been communicated to the sponsor and approved prior to execution of change to the study design and/or protocol.
•    Manage the status of milestones for release of invoicing and monitor site invoicing activity.  Work with Corporate to ensure invoices are accurate and timely.
•    Review monthly variance of material components within site projects.
•    Coordinate detailed review of actual and budgeted project costs on a monthly basis and work with Finance and Operations to provide overall explanations.
•    Monitor procedural metrics to determine accuracy and relevance to study type and operational processes.  
•    Conduct detailed analysis of study design, metrics and project costs to ensure they are consistent with actual work.  Partner with Operations to implement metric/design changes as needed.
•    Measure performance against operational area budgets and provide Key Performance Indicators (KPIs) to management.
•    Conduct continued monitoring of pricing/costing practices to determine accuracy and consistency to study types and operational criteria.
•    Update SAP templates for consistency and accurate design and create new templates as necessary.

Job Qualifications

•    Education:  Bachelor’s degree (B.A. /B.S.) or equivalent in biological sciences, business management or related discipline required.  Advanced education preferred.  
•    Experience:  Minimum 5 years related experience in project management in a laboratory or research environment. Previous supervisory experience required.
•    An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
•    Other:  Working knowledge of SAP applications preferred. Ability to multi-task, excellent written and verbal communication skills, organizational skills, and attention to detail. Possess analytical thinking and problem solving skills. Ability to prioritize and re-evaluate priorities as situations change. Working knowledge of computer software (MS Office, MS Project, Excel and database experience preferred), knowledge of Good Laboratory Practice (GLP) regulations.

About Corporate Functions 
The Corporate Functions provide operational support across Charles River in areas such as Human Resources, Finance, IT, Legal, Sales, Quality Assurance, Marketing, and Corporate Development. They partner with their colleagues across the company to develop and drive strategies and to set global standards. The functions are essential to providing a bridge between strategic vision and operational readiness, to ensure ongoing functional innovation and capability improvement.


About Charles River
Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.


With over 17,000 employees within 90 facilities in 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world. And in 2019, revenue increased to $2.62 billion.


At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly supported the development of ~85% of the drugs approved by the FDA in 2019.


Equal Employment Opportunity

Charles River Laboratories is an Equal Opportunity Employer - M/F/Disabled/Vet.


If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications.


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Nearest Major Market: Cleveland
Nearest Secondary Market: Mansfield

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