Project Coordination Specialist

Req ID #:  135269

US Ashland, OH, US, 44805 Cleveland, OH, US, 44128 Reno, NV, US, 89511

For 70 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.

Job Summary

Develop consistent processes across North American Project Coordination groups through seeking out and implementing best practices. Assist in training of new staff and roll-out of systems and processes to newly acquired companies. Maintain responsibility of accuracy of operational metrics used in costing studies and assist in day to day Project Coordination activities as necessary to support the group.  



•    Undertake agreed upon projects to improve quality and efficiency of Project Coordination processes and procedures in North America. 
•    Oversee revision and maintenance of pertinent Project Coordination Business Process Documents as required.
•    Assist in the roll-out of SAP and Project Coordination functions to new acquisitions and ensure stabilization of new groups through no-going mentoring. 
•    Help train new Project Coordination staff at various sites in SAP and Excel pricing sheet tool
•    Oversee maintenance of Project Coordination training manual and training records as required.
•    Provide recommendations regarding operational efficiencies, organizational structure, staffing requirements and succession plans.
•    Compile and analyze monthly agreed upon KPIs for all North American Project Coordination groups. Use KPI trends to identify areas/ projects for improvement.
•    Monitor procedural metrics to determine accuracy and relevance to study type and operational processes on a site by site basis.  
•    Observe study related activities with the technical staff and become familiar with study related processes as needed.  
•    Conduct detailed annual analysis of study design, metrics and project costs to ensure they are consistent with actual work.  Partner with Operations to implement metric/design changes as needed (SOX control).
•    Update SAP templates for consistency and accurate design and create new templates as necessary.
•    Conduct continued monitoring of pricing/costing practices to determine accuracy and consistency to study types and operational criteria.
•    Create, review, analyze, and deliver scheduled reports to Operations on labor hours, costs, and status of projects. Identify best practices and roll-out to all North American sites. 
•    Provide assistance on complex studies at all North American sites from award notification to archival and closure of study in SAP.  
•    Assist in execution of all day to day Project Coordination activities as necessary to support North American function.
•    Ensure adherence to pertinent regulatory requirements and to departmental policies, practices and procedures [SOPs, safety procedures and biosafety protocols]. 
•    Perform all other related duties as assigned. 

Job Qualifications

•    Education:  Bachelor’s degree (B.A. /B.S.) or equivalent in biological sciences, business management or related discipline required.  Advanced education preferred.
•    Experience:  Minimum 7 years related experience in project management in a laboratory or research environment. 
•    An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
•    Other:  Working knowledge of SAP applications preferred. Ability to multi-task, excellent written and verbal communication skills, organizational skills, and attention to detail. Possess analytical thinking and problem solving skills. Ability to prioritize and re-evaluate priorities as situations change. Working knowledge of computer software (MS Office, MS Project, Excel and database experience preferred), knowledge of Good Laboratory Practice (GLP) regulations.


•    Must regularly operate a computer and occasionally operate other office productivity machinery such as a calculator, copy machine, and computer printer. 
•    Must regularly communicate with employees/customers; must be able to exchange accurate information.
•    Must occasionally move about inside the office to access file cabinets, office machinery, etc. 

About Corporate Functions 
The Corporate Functions provide operational support across Charles River in areas such as Human Resources, Finance, IT, Legal, Sales, Quality Assurance, Marketing, and Corporate Development. They partner with their colleagues across the company to develop and drive strategies and to set global standards. The functions are essential to providing a bridge between strategic vision and operational readiness, to ensure ongoing functional innovation and capability improvement.


About Charles River
Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.


With over 17,000 employees within 90 facilities in 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world. And in 2019, revenue increased to $2.62 billion.


At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly supported the development of ~85% of the drugs approved by the FDA in 2019.


Equal Employment Opportunity

Charles River Laboratories is an Equal Opportunity Employer - M/F/Disabled/Vet.


If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications.


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